The Executive Assistant will report directly to the Senior VP, General Counsel and provide personalized human-centered support and manage a variety of project work, administrative tasks, and assistance to the General Counsel and the Office of General Counsel leadership team. Key responsibilities include but are not limited to calendar management, travel arrangements, expense reconciliation, presentation preparation, project management of key initiatives as well as support daily time management. This individual is the consummate professional, a collaborative multi-tasker who exhibits a strong work ethic, is welcoming, enjoys building relationships and has exceptional communication skills.

• Extensive calendar management through Microsoft Outlook coordinating multiple calendars/schedules, acting as a liaison between internal and external contacts in planning and scheduling meetings and video/teleconferences. This will require a high level of discretion, initiative, and professional urgency.
• Resolves schedule conflicts and manages the intricacies of frequent adjustments of schedules.
• Provides meeting planning and scheduling support to direct reports and Legal Team, including facilitating coordination of meeting materials (agendas and presentations), technology needs/tech support, food/beverage catering, participant travel arrangements, and venue coordination.
• Coordinate all travel arrangements through the company's preferred travel site. Prepare executive(s) with all pertinent details for each trip ensuring thoroughness and thoughtfulness while remaining flexible to meet the needs of changing schedules.
• Supports the General Counsel’s role as Corporate Secretary, assisting with the preparation and communication of Board and Committee meeting scheduling, agendas, and pre-read reporting and content, coordinating and adhering to a rigorous schedule to ensure the smooth operation of Board functions
• Supports the General Counsel’s external board activities and commitments to various other trade and professional associations.
• Act as a liaison between executive office and individuals across the organization as well as a variety of external contacts including: customers, outside legal firms, and other organizations.
• Proactively anticipate business needs; conduct independent research, perform document analysis, prepare legal documents, correspondences, memoranda, e-mails and meeting notices.
• Supports key organizational initiatives for the Office of the General Counsel.
• Manage department budget expenditures and reconciliation of expenses for the General Counsel and Deputy General Counsel efficiently and effectively and approve direct report expenses and invoices.

• Human-centered approach to people and work; cultural fit with Marvin’s values
• Ambassador for Office of the General Counsel and first point of contact; approachable, collaborative and welcoming
• Exceptional written and verbal communication skills with the ability to interface professionally with individuals at all levels of an organization, both internally and externally.
• Demonstrated ability to multi-task and maintain accuracy when completing multiple assignments
• Self-starter and effective at working independently and in group/team settings; prioritizes and is a strong collaborator
• Proactively provides recommendations for more efficient and innovative ways to accomplish tasks
• Exceptional attention to detail and organizational skills
• Positive attitude and ability to maintain a high degree of professionalism, sensitivity, and discretion when dealing with confidential information
• Possesses a “can do” mindset and the flexibility to take on random projects and ad hoc tasks as necessary – must be comfortable with an ever-changing and evolving role based on the needs of the company
• Exhibits a high degree of professional maturity, trust and integrity, and cultivates these qualities in others
• Strong leadership and team management skills
• Facilitate feedback tools as needed (e.g., survey preparation and follow-up)
• Expert knowledge of social media, online marketing and internet culture
• Excellent computer and technical skills including a high level of competency in the Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint, Forms), Zoom and Adobe Acrobat
• Experience with Boardvantage or a similar board portal

• Post secondary degree in business, communications, legal or a related field
• Minimum of 5 years of senior executive-level administrative support experience

From people to products, Marvin is committed to creating better ways of living. When you join this family-owned and -led window and door company, you belong to a community full of opportunities.

For more than a century, we’ve been at the forefront of designing, building, and engineering premium, award-winning products. Today, Marvin is also proud to have been named a Top Large Employer by Forbes Magazine two years in a row, in 2024 and 2025. With operations in 19 cities across North America, we manufacture Marvin’s quality products, including Infinity Replacement Windows and Doors, and TruStile Doors.

Together, we uphold our values and foster a culture where safety and the wellbeing of our people comes first. We take a better living approach with benefits to support you at work and beyond. From day one, you will enjoy health insurance, paid holidays, paid parental leave, a 401(k) retirement savings match and more!

Some of our unique and most popular benefits include:

• $300 annual wellbeing account to spend on what helps you feel happy + healthy
• Better Living Day! (a paid day off to go have some fun)
• Annual profit sharing – recognizing everyone’s contribution to Marvin’s success
• Giving at Marvin – participate in organized volunteer opportunities
• Brighter Days Fund – financial support from your colleagues and the Marvin family during personal hardships

Join the more than 8,000 Marvin team members to experience these benefits and more. Apply today!

This job posting is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities of the employee. Accommodation may be made to enable an individual with a disability to perform the essential functions of the position. Any employment offer depends on completing a background check and drug screen to company standards.